All companies today produce volumes of documents. When individual employees file work on their own computers it is difficult to know if required information is available or not, and where. Finding old information on one computer can be cumbersome enough - with several people employed the task soon becomes overwhelming, representing a waste of time and money.

A content management system (CMS) provides an efficient solution to this problem, based on the following features:

  • Easy and unified access. All documents are saved in a unique directory under project sub-directories and are accessible from distance. This means specifically, that an employee is able to edit his company filed document with his laptop or pda from home or when travelling.
  • Security management. The system will provide powerful security management enabling control and easy access for the authorized individuals.
  • Version management. With this feature several individuals can edit the same document simultaneously, and the system will save the changes under different version numbers.
  • Publishing Workflow management. Finally, a CMS should offer publishing workflow facilities. For example, for a document that must be viewed and approved by several individuals the system integrates and manages this workflow information sending automatic requests to the people concerned and validating their references.
The eXo platform™ aims at offering an integrated solution of corporate portal and content management system facilities. Indeed, the eXo platform team believes that, if both of these features are essential to a better organisation of work processes in the client company, the integrated solution is more than the sum of its parts.

From a technical point of view, an integrated solution is easier to install and to manage. Thanks to the integration additional flexibility can be achieved in both features, with each part benefiting from the other.

From a business point of view, an integrated solution is cheaper for the client, who also benefits from having a single provider and support group.